Introduction

In Ontario, employers have a legal obligation to ensure that health and safety information is clearly communicated to all employees. This includes specific job posting requirements that must be displayed in the workplace to comply with the Occupational Health and Safety Act (OHSA).

Failing to meet these posting requirements can lead to penalties, fines, and increased liability in the event of a workplace incident. In this article, we’ll walk through exactly what Ontario employers need to post on-site and keep up to date to stay compliant.

---

Why Health and Safety Postings Matter

Posting the right health and safety information:

• Ensures workers are aware of their rights and responsibilities.
• Demonstrates employer due diligence.
• Helps avoid compliance issues during Ministry of Labour inspections.
• Supports a safer, more informed work environment.

---

Mandatory Health and Safety Postings in Ontario

Here’s what you must post in a visible area (such as a lunchroom, break area, or entrance) where workers will see it:

---

✅ 1. Occupational Health and Safety Act (OHSA)

A copy of the Occupational Health and Safety Act and any regulations that apply to your specific workplace must be available and posted in a prominent area.

---

✅ 2. Health & Safety at Work: Prevention Starts Here Poster

This free poster from the Ministry of Labour is mandatory in all Ontario workplaces.
📥 Download the poster here

---

✅ 3. Joint Health and Safety Committee (JHSC) or Health & Safety Representative Info

If your workplace has:

• 6 to 19 workers → You must have a Health & Safety Representative and post their name.
• 20 or more workers → A Joint Health and Safety Committee (JHSC) is required. You must post the names and work locations of all committee members.

---

✅ 4. WSIB Form 82 (In Case of Injury Poster)

This poster outlines what to do in the event of a workplace injury.
📥 Download the WSIB Form 82

---

✅ 5. Health and Safety Policy & Workplace Violence Policy

If you have more than 5 employees, both of these written policies must be:

• Signed by the highest level of management (e.g., owner or CEO).
• Reviewed annually.
• Posted in a visible area.

---

✅ 6. Emergency Contact Information

This includes:

• Fire, ambulance, and police contacts.
• Internal emergency contacts (e.g., first aid attendants).
• Location of first aid kits and AEDs (if applicable).

---

✅ 7. Names of Certified First Aid Responders

You must post the names of workers trained in first aid and CPR, along with the locations of first aid kits.

---

Optional (But Recommended) Postings

• WHMIS 2015 (GHS) safety data sheets (SDS) – Make them available and accessible.
• Safety meeting minutes
• Workplace inspection reports
• Company safety rules or toolbox talks
• Mental health resources or employee assistance programs (EAPs)

---

Common Mistakes Employers Make

• Posting outdated documents (e.g., an old version of the OHSA).
• Failing to update the names of committee members or reps.
• Not clearly displaying information in every work location or satellite office.
• Forgetting to review and re-sign safety policies annually.

---

Final Thoughts

Complying with Ontario’s health and safety posting requirements is more than just a legal obligation — it’s a foundational part of building a safe and respectful workplace. Regularly reviewing your postings and safety documents ensures your team stays informed and your business remains protected.

---

Need Help Staying Compliant?

At Monarch Safety Group, we help Ontario businesses meet all legal health and safety requirements — including documentation, inspections, training, and compliance audits.

➡️ Contact us for a free consultation or compliance checklist.

---

Tags: Health and Safety Ontario, Job Posting Requirements, OHSA, Workplace Safety, WSIB, Compliance, Safety Consultant Ottaw